Admin Assistant

We are looking for a proactive and detail-oriented Admin Assistant to join our team in the construction industry. The ideal candidate will have 2-4 years of experience in administrative or office support roles, with excellent organizational skills and the ability to multitask in a fast-paced environment.

Key Responsibilities

Office Management

• Manage office supplies, equipment, and inventory to ensure seamless operations.

• Maintain a clean, organized, and professional office environment.

• Coordinate with vendors and service providers for office maintenance and repairs.

Administrative Support

• Schedule meetings, appointments, and travel arrangements.

• Prepare and distribute correspondence, memos, and reports.

• Maintain and update filing systems (both physical and digital).

Communication & Coordination

• Act as the first point of contact for visitors and phone calls, ensuring excellent customer service.

• Liaise with internal teams and external stakeholders to facilitate smooth communication.

• Handle incoming and outgoing mail, emails, and packages.

Documentation & Record-Keeping

• Assist in preparing and formatting documents, presentations, and spreadsheets.

• Maintain accurate records of office expenses, invoices, and budgets.

• Ensure confidentiality and security of sensitive information.

Qualifications & Requirements

Education:

• High school diploma (mandatory).

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).

Experience:

• 2-4 years of experience in administrative or office support roles.

• Prior experience in the construction industry or a similar fast-paced environment is a plus.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Familiarity with office management software (e.g., SAP, Oracle) is a plus.

• Basic knowledge of document management systems.

Soft Skills:

• Strong organizational and time management skills.

• Excellent communication and interpersonal abilities.

• Attention to detail and problem-solving skills.

• Ability to work independently and collaboratively.