Talent 360 is hiring for one of our clients' Executive Assistant
Job Purpose
The Executive Assistant plays a critical role in supporting senior leadership, ensuring the smooth operation of executive functions. This position requires a highly organized and proactive individual who can manage administrative tasks, facilitate communication between departments, and assist with strategic initiatives. The Executive Assistant will be responsible for scheduling meetings, handling documentation, managing executive communications, and providing high-level support to leadership, ultimately contributing to the efficiency and effectiveness of the executive office.
Job Responsibilities
Executive Support
Manage the executive’s daily schedule, including calendar management, meeting coordination, and travel arrangements.
Prepare agendas, presentations, and reports for executive meetings.
Handle incoming communications, including emails and phone calls, and prioritize messages for the executive’s attention.
Draft and edit correspondence, reports, and official documents on behalf of the executive.
Provide confidential administrative support and ensure the smooth flow of executive tasks.
Project Coordination
Support leadership in tracking key projects and initiatives.
Assist in coordinating resources, scheduling project meetings, and monitoring deadlines.
Organize project kick-off and review meetings, documenting key outcomes and action items.
Maintain and update project-related documentation.
Communication Facilitation
Act as a liaison between executives, internal teams, and external stakeholders.
Prepare and distribute internal communications regarding leadership decisions and initiatives.
Compile and share summaries of executive meetings with relevant stakeholders.
Data Management
Maintain and update executive records and databases.
Assist in data entry and management for strategic reports.
Support the executive team in collecting and analyzing data related to business performance.
Budget and Resource Management
Assist in tracking departmental budgets and expenditures.
Help prepare financial reports related to executive-led initiatives.
Manage office supplies and procurement for the executive office.
General Office Management
Ensure compliance with company policies and procedures.
Maintain a professional and organized executive workspace.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 3 years of experience in an executive assistant or administrative support role.
- Strong understanding of business operations and executive-level processes.
- Proficient in using office software, including Microsoft Office Suite and project management tools (e.g., Asana, Trello).
- Excellent organizational skills with the ability to manage multiple tasks and priorities efficiently.
- Exceptional written and verbal communication skills.
- Strong problem-solving skills and the ability to take initiative in identifying and addressing issues.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work collaboratively within a team and coordinate across departments.
work conditions:
- from Sunday to Thursday
- Friday and Saturday are off
- Fixable Working hours
- Hybrid
Benefits:
- Social insurance
- Medical insurance
Location: Zamalek