T.H.E Architects, Planners & Civil Engineers, Inc. is seeking a proactive and highly organized Administrative Assistant to ensure the smooth operation of the office. This role will require a blend of office management skills, executive support, and a keen attention to detail.
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Key Responsibilities:
- Office Management:
- Oversee the office environment to ensure it's running smoothly and efficiently, including managing office supplies and equipment.
- Order and maintain inventory of office supplies and ensure the workplace is well-stocked.
- Supervise office cleanliness, organization, and office-related vendors (cleaning, repairs, etc.).
- Coordinate and manage office maintenance and troubleshooting.
2. Executive Support:
- Assist the CEO with scheduling meetings, appointments, and travel arrangements.
- Draft, proofread, and manage emails, memos, and other correspondence on behalf of the CEO.
- Maintain and organize the CEO’s calendar, prioritizing urgent matters and balancing competing demands.
- Prepare materials, agendas, and notes for meetings, and attend meetings as needed to assist the CEO.
3. Communication & Coordination:
- Serve as a liaison between the CEO and other staff, clients, or partners.
- Handle incoming calls, inquiries, and requests for the CEO and direct them accordingly.
- Organize internal and external communications, ensuring timely follow-up.
4. General Administrative Tasks:
- Assist in preparing reports, presentations, and other documents for meetings and events.
- Perform general office duties such as filing, scanning, photocopying, and maintaining records.
- Handle confidential information with discretion and professionalism.
Required Qualifications:
- A bachelor's degree in business administration, management, or a related field.
- Proven experience as an administrative assistant, office manager, or similar role.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Excellent command of English language.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling software and other office tools.
- Strong attention to detail, with the ability to anticipate needs and address issues proactively.
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal skills and ability to collaborate with diverse teams.
- Professional demeanor, with a positive and adaptable attitude.
Working Conditions: Sunday- Thursday
Days Off: Friday- Saturday
Location: Dokki